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\nMeeting Actions: How to get People to do Them\n

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\nDon't let them Forget their Meeting ActionsIn this video, I'll show you six simple steps to take to get people to do their meeting actions.You know how it happens...The meeting went well. People offered to take on actions. You sent out...\nDon't let them Forget their Meeting Actions

In this video, I'll show you six simple steps to take to get people to do their meeting actions.

You know how it happens...
The meeting went well. People offered to take on actions. You sent out some meeting notes. Then, the next meeting comes around.
... and whoops! Who forgot to do their meeting actions?

Is there always someone who forgot?
Maybe it's not them, though. Maybe it's you.

Here are six simple steps you can take at your next meeting.

Step 1:
Be very clear when you either assign a task during a meeting, or accept an offer. Repeat the outcome, agree the deadline, and look them in the eye. Ask: 'will you meet that deadline?'
Not 'can you meet the deadline?' or 'Is that okay?' or anything else that can get a 'yes' without a firm commitment to deliver.

Step 2:
Treat anything other than an unambiguous 'yes' as a 'no'. 'Probably', 'I think so', or 'I'll try' are not 'yes'. As Yoda said: 'there is do or not do'.

Step 3:
Write down the meeting actions. There and then. In your book. Take your time and do it conspicuously. You are saying 'I have this in my book. I shan't forget.'

Step 4:
At the end of the meeting, go around the room. Use your book. For each person, re-check each commitment: 'yes' or not 'yes'.

Step 5:
After the meeting, send around notes. Whatever else you include, start with a list of people who attended. Under each name, add their own personal To-Do list, with deadlines for their meeting actions. And put a note in your diary for each deadline 24 or 48 hours ahead.

Step 6:
Send reminders, 24 or 48 hours ahead.
Better still: phone.
Best of all: turn up.

Three videos you might like:
1. The Five Stages of a Meeting    • The Five Stages of a Meeting  
2. How to Run a Great Project Team Meeting    • How to Run a Great Project Team Meeting  
3. Lessons Learned Meeting: How to make it Excellent    • Lessons Learned Meeting: How to Make ...  \n
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4:27
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Grade
10th - Higher Ed
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Subjects
Career & Technical Education
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Instructional Videos
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Source:
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\nOnline PM Courses\n\n
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Date
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2020
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Language
English
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For Teacher Use
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Fine Print: Educational Use
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meeting actions, meeting, management meeting, project meeting, project management, mike clayton, project meetings, meetings, meeting action, to do list, meeting task, meeting tasks, project team, team meeting, how to run a meeting, meeting management, meeting management skills, how to run a meeting as a project manager, project management skills, meeting management training, commitment, question, person, notes, people, actions, make, forget, step, clear, task, offer, committed, meet, deadline, ambiguous, treat, head, book, remind, send, start, list, tasks, find, personal, reminders, thing
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